Hardyproof / Features / Proposals

Proposals your customers can accept online

A price in a text works for a dripping faucet. For a bathroom repair or a roof patch, the customer wants to see what's included before saying yes, and you want it in writing.

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A proposal on the customer's page with total, deposit and an Accept proposal button

How it works

  1. Start from the request

    The scope of work is drafted from what the customer wrote. Edit it in your own words.

  2. Add materials and the price

    List materials in general terms and give one total, or break it into a few lines.

  3. Set a deposit if you need one

    The proposal shows the deposit due before work starts and the rest on completion.

  4. Send the link

    The customer reads it on their phone, downloads a PDF if they want, and accepts by typing their name.

What you get

  • Scope of work, materials, cost summaryThe parts every proposal needs, in a layout that prints on letter paper.
  • Current-condition photosA second page with your photos and captions, so everyone agrees on the starting point.
  • Accepted onlineTheir typed name, the date and time are saved with the signed copy.
  • Versions keptSend a new version and the old one is marked replaced, never lost.
  • PDF and printDownload, print or attach the PDF to an email from your phone.

Writing a proposal that gets accepted

  • Describe the result, not just the tasks: "door closes and locks smoothly" beats "adjust hinges".
  • Say what's not included. Paint color, haul-away or permits are common surprises.
  • Keep materials general ("matching tile, thinset, grout") so a price change on one item doesn't rewrite the proposal.
  • Put an expiry date on it. Material prices move, and an open-ended price is a risk.
  • If you take a deposit, check your state's rules. Some states cap it: California, for example, limits home improvement down payments to 10% or $1,000, whichever is less.

Questions

Is it really free?

Yes. The Free plan lets you write proposals and have customers accept them online, with no card and no time limit. Request forms, invoices and payments are in the paid plans.

Is typing a name a valid acceptance?

Customers agree to use electronic records and signatures when they accept. For large or regulated jobs, check what your state requires.

Can I change a proposal after sending it?

Yes. Send a new version; the customer always sees the latest one.

More of Hardyproof

Invoices & paymentsInvoices, receipts and pay buttons, without a card readerJob requests & text quotesA job request form your customers can fill out from any phoneEnglish & SpanishWork in Spanish. Your customers can write in English.

Try it on your next job

Free for 30 days, no credit card. Or write proposals free forever.

Start a free 30-day trialStart free